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Executive Director Updates

2020 Census and FERPA FAQs

• If a student has opted out of directory information, should that student's name appear on the roster?

  No, if a student has opted out of directory information, then that student’s name should not appear on the roster. The Census Bureau will request the room number for that student so that a package can still be prepared for that student.

• What about international students?

  College students who are foreign citizens living in the United States while attending college in the United States (living either on-campus or off-campus)—Counted at the on-campus or off-campus U.S. residence where they live and sleep most of the time. If they are living in college/university student housing (such as dormitories or residence halls) on Census Day, they are counted at the college/university student housing. Therefore, these student should be included in the group quarters enumeration process.
  
  The goal of the U.S. Census Bureau is to conduct an enumeration of every person residing in the 50 states, the District of Columbia, Puerto Rico, and the Island Areas (the Commonwealth of the Northern Mariana Islands, Guam, American Samoa, and the U.S. Virgin Islands). The U.S. Constitution requires that the Census Bureau not just attempt to offer information or a service to the population (as is the case with other federal government programs like voter registration, Social Security enrollment, and the use of national parks), but that the Census Bureau actually reach and count every person living in the United States and its territories—of all ages, residence statuses, and locations—whether or not they desire to participate, and regardless of whether they are difficult to find, reach, and count.

• How does this pertain to commuter campuses, i.e., campuses that do NOT have on-campus housing?

  These campuses have no obligation for the 2020 Census if they do not have student living in on campus or off campus housing. The students will be counted at their residence.

• How will you determine which residence is correct for a student that is reported on campus and in their home state?

  The 2020 Census residence criteria are used to determine the correct residence for various residence situations such as described above. This is why it is important that the Census Bureau receive complete data to be able to perform critical matching. The more complete the information, e.g. legal first and last names or complete DOB (month, day, and year), the more confident Census can be that two records that are linked together are the same person.

• If using e-response and race/ethnicity and gender information is not included, will the information be considered complete for upload?

  The information will be considered complete if you provide complete “directory information.” Information required to help with non-duplication include Name, DOB or Age, Address of usual home elsewhere (where they live while not at campus housing). The more complete the information, e.g. legal first and last names or complete DOB (month, day, and year), the more confident Census can be that two records that are linked together are the same person.

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