̽»¨Â¥ Leadership Meeting
The ̽»¨Â¥ Leadership meeting is an in-person, invite-only leadership development convening.
Who is this meeting for?
- Caucus Chairs/Vice-Chairs/Co-Chairs
- Committee Chairs/Vice-Chairs/Co-Chairs
- Program Committee Chair/Vice-Chair/Group Coordinators
- N&E Committee Members
- Programmatic Liaisons (ASCEND Director, Conference Directors, Community and Content Facilitators, Exchange Community Directors, Peer Mentor Coordinator, Podcast Hosts, SEM-EP Director & Assistant Director)
- State or Regional Association Officers
- Volunteer Chairs
- Work Group Chairs
Important Dates
June 27-28, 2025 | In-Person Leadership Meeting, Alexandria, Virginia
June 26-27, 2026 | In-Person Leadership Meeting, Alexandria, Virginia
Thursday, June 26: Leadership Meeting attendees check into the hotel.
Friday, June 27: 9:00 a.m.-4:30 p.m. ET Leadership Meeting (Breakfast is served starting at 8:00 a.m. ET)
Friday, June 27: 5:30-6:30 p.m. ET Welcome Reception
Friday, June 27: 6:30 p.m. ET Dinner on your own (Please claim per diem)
Saturday, June 28: 9:00 a.m.-2:00 p.m. ET Leadership Meeting (Breakfast is served starting at 8:00 a.m. ET)
1767 King
St
Alexandria, VA 22314
Group Rate: $235, plus taxes
*̽»¨Â¥ will add all attendees to a rooming list with the hotel based on the listed arrival and departure dates. Do not contact the hotel separately to make reservation arrangements. If you need a check-in or check-out date that is different than what is listed above; contact Tiffany Hsu.
State and Regional Officers are responsible for 100% of their transportation fees.
- Air or Train Fare to Alexandria, Virginia
Please book the most economical fare via the most direct route to Alexandria, Virginia. If you choose to fly, Ronald Reagan airport (DCA) is the closest airport. Please keep a copy
of your air or train fare receipt for reimbursement.
- Driving
If you are planning to drive, ̽»¨Â¥ will reimburse for mileage up to 600 miles roundtrip. Mileage is reimbursable at the rate of .70 cents per mile (GSA guidelines). Overnight self-parking at the Hilton Alexandria Old Town
is $45/night. ̽»¨Â¥ will reimburse for one night of parking. Rental cars are not reimbursable unless it’s the most economical fare via the most direct route to Alexandria, Virginia. Car rental insurance is not reimbursable.
- Transportation to the Hotel
DCA is a metro stop on the DC Metro Blue line. The Hilton Alexandria Old Town is one block from the King Street stop on the DC Metro Blue line; the ride is twenty minutes. One way fare is $2.25. ̽»¨Â¥
will reimburse metro fare from DCA to the King Street stop. We encourage you to use Metro as your method of transportation to/from the hotel. If you are unable to take metro, ̽»¨Â¥ will reimburse Uber/Lyft or cab fare between the
airport and the hotel (please keep a copy of your receipt).
- Airport/Hotel Parking
̽»¨Â¥ will reimburse for parking at the airport when commuting from your home to the airport (please keep a copy of your receipt).
Overnight self-parking at the Hilton Alexandria Old Town is $45/night. ̽»¨Â¥
will reimburse for one night of parking (please keep a copy of your receipt). If you’re a Board Member, N&E Committee Member, SEM EP Director, ASCEND Director, or Conference Director and choose to drive, ̽»¨Â¥ will cover
100% of your parking fees.
- Rideshare/Taxi
Rideshare/Taxi between your home and the airport is reimbursable (please keep a copy of your receipt). If you are unable to take metro, ̽»¨Â¥ will reimburse for rideshare/ taxi fare between the airport and the
hotel (please keep a copy of your receipt). Rideshare/Taxi used for other purposes are not reimbursable.
State and Regional Officers – You may submit reimbursement for meals not covered by ̽»¨Â¥. Please see the per diem claim amounts below.
All other Leadership Meeting attendees – You may submit reimbursements for the following items:
Airfare, Train Fare, Mileage (must attach receipt) - see registration form for further details
Airport Parking/Hotel Parking (must attach receipt).
Overnight self-parking at the Hilton Alexandria Old Town is $45/night.
Metro Fare (must attach receipt)
Uber/Lyft/Taxi to/from between your home and the airport (must attach receipt)
Checked Baggage Fees (must attach receipt)
Travel Day Per Diem on June 26, 2025 - $69
Dinner Per Diem on June 27, 2025 - $38
Dinner Per Diem on June 28, 2025 - $38
After the meeting, an email with reimbursement instructions will be sent out. If you need to be reimbursed sooner, please contact Tiffany Hsu (hsut@aacrao.org).